theParagon

How’s your Email Organization

As I’ve eluded to before - I’m real particular about how things on my computer are organized and I’m always trying to find a better solution. Lately I’ve started to notice the size of my email folder (78MB) and was surprised and how much email it would take to accumulate that much space.

I took a look at my folders (shown below) and thought to myself - “That doesn’t look like that much!”. I thought that until I began to open all of those folders up and began to realize the amazing amount of information that has been passed over to my inbox these past 2 years while working at the Sentinel.

I’m not one of those people that just keeps emails around because there is a funny joke that I may one day be able to use or scared of one day needing to reply to someone and need their message somewhere on my machine in order to click “REPLY”.

I’m the type of guy that deletes everything that I don’t absolutely need. My inbox never has more than 5 emails in it. As soon as I get a message(s) I respond, save message if necessary, and/or delete it an then delete my deleted folder.

That said - it’s very important that I do keep some emails for various reasons. The main reason I might keep an email is - They’re a client and I need to keep records of exactly what is said so they can’t come back later and accuse me of something. You won’t believe how many times a client will tell me they said one thing only to show them the actual email they sent to prove they indeed never said anything of the such.

However, with all this - I thought it would be fun to open up my email organization to all of you to look over. Let me know what you think and if there is a better way of organizing my information.

On another note:

I would also like to see how you guys organize your emails so take a snapshot of your email folders and either post them somewhere and link to it in the comments or email them to me and I’ll post them online.

posted on December 12, 2003 | 12:57 PM EST